New Agency Signup
Interested in becoming a partner HMIS agency?
Call us at any of our local numbers listed at the top of this site. After a quick consultation, we will send you an email link that contains the HMIS Application.
To get a head start and avoid any time lost in processing, we strongly recommend printing out the forms below. The Memorandum of Understanding, Data Sharing Agreement, HMIS Questionnaire, and a User Policy for each Staff member you intend to have trained on HMIS should all be faxed to (702) 666-9102. You can also email them to support@bitfocus.com if you have them in PDF form.
After the initial consultation a one page online application will be sent to you. Once you complete the application, your local Continuum of Care Coordinator will be responsible for approving your application. Usually this process is extremely quick, but can take several days depending on the approval process. During this time, the forms below should be faxed / emailed to us to avoid delays.
NEW AGENCY SETUP AND IMPLEMENTATION DOCUMENTS
- Standard Operating Procedures (PDF)
Operating procedures for use of HMIS. - Memorandum of Understanding (PDF)
HMIS member agency contract. - Agency Data Sharing Agreement (PDF)
Data sharing agreement with partnering agencies.
- HMIS Intake Desk Sign (DOC)
Must be clearly posted at all client intake locations. - HMIS Questionnairre (PDF)
Tell us about your agency and programs. - User Policies & Guidelines (PDF)
Completed by each participating staff member.
Once you receive notification your Agency has been approved, you may immediately sign up your staff for Training. You may only use the Schedule Training tool once your agency has completed the Application.
HMIS Monitoring and Self Assessment Documents
Frequent assessments are an effective management and performance measurement tool to assess a community’s HMIS functionality and are encouraged.
- HMIS Monitoring Guidelines (PDF)
Explanation of monitoring responsibilities and guidelines.
- Agency Self Assessment Checklist (DOC)
Self assessment survey and checklist.
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